This notice is provided to you on behalf of White Pigeon Mutual Insurance Association. We appreciate the trust you place in us when you provide us with the personal information we need when you purchase insurance from us. We take our obligation to protect your information seriously. This notice provides you with an explanation of where we get information about you when we write your insurance policies and to whom we disclose that information.
Where do we collect Information about you?
In the course of issuing or processing a policy or handling a claim, we may collect information about you from:
- The insurance application or other forms (for example, your name, address, date of birth and social security number) plus follow-up phone or mail contact with the applicant for additional information.
- Information gathered from an applicant, policyholder or claimant because of other transactions with the Company or our affiliates.
- Consumer reporting agencies through credit histories, if requested.
- The insurance agent for updated information pertinent to the applicant, policyholder or claimant regarding your account or information about your policies with other insurers.
- Government agencies regarding public information such as county recorder’s office, court records, fire department, police department and/or motor vehicle records.
- Information from inspections or appraisals of property including photos of property to be insured.
How do we treat your personal information?
- The Company will treat all personal information with respect and concern for the privacy of the individual.
- The Company will not sell any personal information to any third party.
- Information about former customers is retained for Insurance Department market conduct purposes, for handling claims.
How will we protect your information?
- The personal information may be retained in both paper and electronic mediums and in the records of the Company and the policyholder of applicant’s agent.
- The Company instructs its employees and agents regarding the need for confidentiality regarding nonpublic personal information.
- Agents are restricted to access only the information regarding their applicants, policyholders or former applicants.
- Company educates its employees and agents to understand the importance of confidentiality of personal information and in taking appropriate measures to enforce employee’s privacy responsibilities.
How will we disclose your personal information?
White Pigeon Mutual Insurance Association does not disclose personal information about our applicants, policyholders, or policyholders except as permitted by law. Disclosure of some information may be made or shared with nonaffiliated third parties as permitted by law such as:
- Independent claims adjusters, appraisers attorneys or other insurance companies or agents who need the information to handle your application or claim.
- Affiliated companies.
- The independent agent to allow for servicing of the policy
- Parties who perform a business, professional or insurance function for our Company including our reinsurance companies.
- Businesses that help us with data processing or marketing.
- Businesses that conduct scientific research including actuarial or underwriting studies.
- Insurance support organizations which are established to collect information for the purpose of detecting or preventing insurance crimes or fraudulent claims.
- Insurance regulators
- Law enforcement or other governmental authorities in cases of suspected fraud or illegal activities.
- Authorized persons as ordered by a subpoena or court order.
- Lien holders, mortgagees, lessors or other persons shown on our records as having a legal or beneficial interest.
If Your Policy has affiliated Grinnell Liability…
IMPORTANT PRIVACY NOTICE
The Grinnell Mutual Group appreciates the trust you place in us when you provide us with the personal information we need when you purchase insurance from us. We take our obligation to protect your information seriously. This notice provides you with an explanation of where we get information about you when we write your insurance policies and to whom we disclose that information.
In the course of issuing or processing a policy or handling a claim, we may collect information about you from:
- The insurance application or other forms (for example, your name, address, date of birth and social security number);
- Your transactions with us (such as payment and claims histories);
- Consumer reporting agencies (such as your credit or claims history);
- Your insurance agent (such as updated information pertinent to your account or information about your policies with other insurers);
- Government agencies such as the department of motor vehicles (your driving record).
In addition, if you make a claim for medical payments, we may request information pertaining to your medical history and treatment.
We do not gather any personal information electronically from visitors to our website.
We treat your personal information with respect and concern for your privacy. We do not sell any of your personal information to any third party. We maintain physical, electronic, and procedural safeguards that comply with federal regulations to guard the information we obtain from you. In the course of our normal insurance business transactions, we may disclose some information about you to nonaffiliated third parties, but only as permitted by law. Examples of some organizations to whom we might give information are:
- Independent claims adjusters or appraisers who would need the information to adjust your claims;
- A law firm we might hire to defend you in the event of a claim against you;
- Your insurance agent, to allow for servicing of your policy;
- Insurance rating organizations who require information for actuarial purposes;
- Law enforcement or other agencies in response to a subpoena or threat of one, or in connection with suspected fraudulent claims;
- Our affiliated insurance companies with whom we do business.
To contact us.
If you have questions about this privacy notice, you may write to the attention of “Personal Information Request” at our mailing address listed below.
Privacy
Grinnell Mutual Group
PO Box 790
Grinnell, IA 50112-0790
www.gmrc.com